From hours of invoice preparation to a repeatable Sage Intacct workflow
This is an anonymised, illustrative example of the type of workflow this service builds. It does not identify any company or individual. Real screenshots and anonymised examples can be added here as they become available with permission.
The source data
A recurring operational export listed completed work as many rows per customer, with inconsistent date formats, customer names rather than IDs, and totals and blank rows mixed into the data.
Why it could not be imported directly
Sage Intacct needed customer IDs, one invoice grouped per customer per period, specific dimensions, a fixed column order and clean dates. The raw export matched none of this.
The manual spreadsheet work it replaced
Each period, a team member sorted the export, looked up and pasted customer IDs, grouped rows into invoices, reformatted dates, removed totals and blank rows, added dimensions and reconciled the totals — a process that took several hours and was understood by only one person.
Rules that were automated
- Customer name to Sage Intacct customer ID mapping
- Grouping multiple source rows into a single invoice
- Date reformatting to the required format
- Dimension assignment (location, department, project)
- Line description generation
- Removal of totals, headers and blank rows
Validations and exception handling added
The workflow checked for unmapped customers, missing dimensions, invalid dates and duplicate references, and produced an exception report listing anything that needed human attention before import.
What the final Sage Intacct import contained
A validated CSV matching the customer's current AR invoice import template exactly, in the correct column order, ready for review and import.
What still required human approval
The finance team reviewed the exception report, resolved any flagged rows, and performed the final import into Sage Intacct. Approval and control stayed with the team.
Approximate before-and-after
A process that previously took several hours was reduced to a review-and-import task taking minutes, repeatable every period using the same approved workflow.
Have a process like this?
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